Corporate Transportation in Boston
Account billing, vetted chauffeurs and one number to call. Built for the person who has to answer for it when a car does not turn up.
The Last Line Added, The First to Cause Problems
Corporate transportation is usually the last line added to a travel programme and the first one that causes a problem.
That is not an accident. Flights and hotels get negotiated, booked through approved channels and reported on. Corporate transportation gets booked one ride at a time, on somebody's personal card, with no visibility until an expense claim appears three weeks later.
This page is for the person who has to fix that. The office manager, the executive assistant, the travel lead or the operations manager whose name is on it when an executive is stood outside a terminal at seven in the morning.
Set Up an Account Call 877-954-LIMO
Your Duty of Care Does Not Stop at the Kerb
Most organisations evaluate ground transport on price. The questions that actually matter are the ones nobody asks until something has gone wrong.
Your obligation to an employee does not pause when they get out of a plane and into a car. It covers the vehicle, the driver and the journey. Every one of those touchpoints carries your organisation's name.
Are chauffeurs background checked, and how often is that repeated
What liability insurance is carried, and can you see the certificate
Are vehicles commercially licensed and inspected, or are they private cars
Who is accountable if a journey fails, and can you reach them at 5am
Is the company operating the vehicle, or subcontracting your executive to a stranger
Ask us these five. We will answer all of them in writing. If any provider will not, that is your answer.
Why Rideshare Fails the Test
Rideshare is on demand, variably priced, and driver quality is not something you control. For an occasional local trip that is fine.
For an executive travelling to a meeting that matters, it fails the duty of care test a corporate programme is supposed to meet. The driver is not vetted by you. The vehicle is not inspected on your behalf. And there is nobody to hold accountable afterwards.
There is also the pricing question. Surge applies exactly when demand is highest, which is the same moment your traveller most needs to leave.
A Confirmation Is Not a Managed Journey
A confirmation does not tell you whether a chauffeur has actually been assigned, whether the flight information reached them, or whether anyone is watching when the inbound is delayed by two hours. That gap is where corporate ground transport fails.
One point of contact
You deal with a named person, not a queue. Same person for a booking, a change, an invoice query or a problem at 5am.
Flight tracking as standard
Every airport movement is monitored against live flight data. A delayed inbound moves the pickup automatically. Nobody in your office watches a departures board.
Confirmed assignment
Chauffeur details go out before the journey, so your traveller knows who is collecting them and your office knows the job is covered.
Changes handled by people
Meetings overrun and flights move. Call and it is changed, without raising a support ticket.
Account Billing, Not Expense Claims
This is usually the reason companies move to a corporate account. Here is exactly what changes.
| Booked ad hoc | On a corporate account |
|---|---|
| Personal card, then an expense claim | Billed to the company |
| A receipt per journey | One consolidated invoice |
| No visibility until the claim lands | Visibility as journeys happen |
| Every traveller books separately | Central booking, or authorised users |
| No record for audit or reporting | A record you can actually report from |
Corporate travel programmes increasingly depend on ground transport data for supplier review, duty of care records, cost control and internal audit. A pile of card receipts gives you none of that. A monthly invoice with journeys, passengers, routes and costs gives you all of it.
The Corporate Transportation Services We Provide
Airport transfers
Logan arrivals and departures, flight tracked, with meet and greet inside the terminal where it is wanted. See our Logan Airport car service.
Road shows
Multi-stop days where the vehicle stays with the passenger. Investor days, client visits, site tours. The chauffeur holds the schedule so the passenger does not have to.
Executive point to point
Meetings, client dinners, court appearances, appointments. If you have searched for a black car service near me and found nothing but apps, this is the alternative. Discreet, on time, in a vehicle that is presentable when the door opens.
Conference and event transport
Corporate event transportation covering delegate shuttles between hotels and venues, speaker transfers and exhibitor logistics. Vehicles from sedans to a 55 seat coach.
Staff and crew movements
Shift transport, project teams, film and production crews, relocations.
Visiting client hospitality
When a client flies in, the car that collects them is the first impression your company makes.
Vehicles
Hybrid and electric options exist because more companies now report on travel emissions. If that applies to you, say so when you set up the account and we will default to them.
| Vehicle | Passengers | Luggage | Corporate use |
|---|---|---|---|
| Mercedes S580 | 3 | 3 | Board level, client hospitality |
| Cadillac XTS, Volvo S90, Lincoln Continental | 3 | 3 | Standard executive transfer |
| Toyota Camry Hybrid, Tesla | 3 | 3 | Where a sustainability policy applies |
| Escalade ESV, Suburban, Navigator L | 6 | 6 | Small teams, heavy luggage |
| Corporate Style Sprinter | 14 | 16 | Team movements, road shows |
| Executive Seating Bus | 18 to 28 | Ample | Conference and delegate transport |
| Motor Coach | 55 | 75 pieces | Large event movements |
What Matters in This City
Tunnel timing
A meeting in the Seaport and a meeting in Cambridge are twenty minutes apart on a map and can be an hour apart at four in the afternoon. We build schedules around that rather than around the map.
Where a car can actually wait
Much of the Financial District and Back Bay has nowhere legal to hold a vehicle. On a road show the chauffeur holds nearby and returns on a call, which is why the schedule matters more than the mileage.
Logan at peak
Curbside waiting is prohibited at every terminal and enforced. Our chauffeurs hold at the cell phone lot and move in when your traveller is at the door.
Event weeks
Conference season, graduation weekends and marathon weekend change traffic across the whole city. For anything in those windows, book earlier.
Frequently Asked Questions
How Do We Set Up A Corporate Account?
Contact us and we will set up billing terms, authorised bookers and any policy rules you need applied. There is no minimum spend.
Can Several People In Our Office Book On The Account?
Yes. You tell us who is authorised and we set it up that way. Bookings are recorded against the account regardless of who placed them.
Do You Invoice Monthly?
Yes. One consolidated invoice covering every journey, with the detail your finance team needs for reporting and audit.
Are Your Chauffeurs Background Checked?
Yes, and we will confirm our vetting process, licensing and insurance in writing before you commit to anything.
Can You Handle A Multi-City Or Multi-Day Road Show?
Yes. Give us the schedule and we will build the vehicle and chauffeur plan around it rather than treating each leg as a separate booking.
What Happens If A Meeting Overruns?
Call us. The chauffeur waits and the later schedule is adjusted. On road show days that is normal and we plan for it.
Do You Provide Vehicles For Conferences And Events?
Yes, from a single speaker transfer up to delegate shuttles using the 28 seat bus or the 55 seat coach.
Can We Get Reporting On Our Spend?
Yes. Journey level detail is available so you can report on cost, usage by department, and duty of care records.
Set Up a Corporate Account
Tell us roughly how your company travels and we will set up an account with billing terms that suit your finance team.
